Stage/Lobby Request

Williams Center for the Arts Stage/Lobby Request Form

Please fill out this form completely. Once the form is received it will be reviewed by the team we will respond either requesting a meeting or letting you know that the space is not available. A request to meet is not a confirmation. If we believe we can accommodate a date request (or alternative), we will reach out to discuss what services and equipment we can supply – not everything you will request may be available), and nothing will be confirmed until the appropriate meetings have been held and you receive an email clearly noting that your event and available services have been confirmed.

General Information

Please fill out this form as thoroughly as possible.
Organization Type(Required)
If you are a student organization, please list your advisor.
Indicate actual dates and/or preferred days of the week. Be sure to include the year.
Please provide as much detail as possible.
Indicate how much set up and rehearsal time you believe you will need.

Production Information

Stage Setup(Required)
Check all that apply
Additional Space Request(Required)
Check all that apply
Who is Performing – Check all that Apply(Required)
Lighting Request(Required)

Audio/Visual Request(Required)
Note: if an item has an * that means there will be an added charge. Special requests like that must be received by the WCA Technical Staff 30 days prior to the event.
Technical Staff(Required)
Check all that apply. Above standard operating will result in additional costs.
Max. file size: 49 MB.
Please upload a stage set up/ground plan if you have one.

Audience Information

Indicate if you wish to sell tickets and describe the method of selling you intend to use.
Will This Performance be Open to the Public?(Required)
Would the event organizer like to be contacted about marketing/communication opportunities for this event?(Required)
Will there be an intermission(Required)
Late Seating(Required)
If yes to late seating – Please specify

Lobby pre and post performance

Note that anything other than an empty lobby will incur costs. Your organization is responsible for returning the lobby to it’s original state. All food and trash must be properly disposed of.
Are you planning to hold a post-performance reception(Required)
You will be responsible for putting in a facility set up/clean up request including the number of tables.
Catering
Are you planning to sell merchandise?(Required)
If you are planning to sell merchandise do you need a seller?(Required)
If the Williams Center for the Arts provides the seller there is a 10% cut of sales required.